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Baby Shower Planning Timeline

A baby shower is a time for celebration. To make sure the baby shower you host is one that guests talk about for a long time (in a positive way) do yourself a favor and follow this baby shower planning timeline.

If you're planning to have a baby shower for the mother-to-be before her scheduled delivery, it's best to select a shower date that's at least 6 weeks before the baby is scheduled to arrive. That allows time for the unexpected, such as when the baby wants to come into this world sooner than the doctor planned. If Mom is having any complications, then it may be best to plan the shower for a couple of weeks after the planned delivery date.

Here is the suggested baby shower planning timeline:

6 to 8 Weeks Prior to Baby Shower

With or without the expectant mother begin working on the guest list and decide a date and time for the shower, whether there will be a theme, and where the shower will be held

Reserve the shower location and corresponding details, if necessary

Order/purchase baby shower invitations

Arrange for photographer

Put together food and beverage list

4 to 6 Weeks Prior to Baby Shower

Finalize guest list, address and mail invitations

Coordinate shower games including prizes

Shop for shower favors

Shop for decorations and coordinating paper goods (streamers, centerpieces, signage, flags, etc.) If you want to shop online, here are some places that have baby shower supplies:

Finalize/coordinate the menu details

3 Weeks Prior to Baby Shower

Confirm reservation for shower if being held somewhere other than home

If holding shower at home, begin gathering ample tables, chairs, serving utensils, platters and bowls to accommodate all guests and food

1 Week Prior to Baby Shower

Outline baby shower schedule of activities games, food, gift opening, and entertainment

Contact guests who did not RSVP so you can finalize guest count

If baby shower will be held at home, start cleaning

Order cake

Order flowers/floral arrangements

Begin shopping for food ingredients

Prepare foods that can be frozen

Coordinate transportation to and from location for mother-to-be (remember she'll leave with much more than she arrived with!)

2 Days Prior to Baby Shower

Rearrange furniture to accommodate guests' table and chairs


Reconfirm cake order

Reconfirm shower location details (if applicable)

Identify and decorate a gift table

Begin prep work for food

1 Day Before Baby Shower

Finish preparing food

Finish cleaning house

Select a comfortable chair for mother-to-be and position it prominently

Get cameras ready or verify photographer

Order balloons to mark the party location

Put out garbage receptacles/bags for wrappings and other trash

Day of Baby Shower

If shower is being held somewhere other than home, arrive before shower begins to decorate and to check on food, drinks, cake, and other details.


Arrange food and beverages on designated tables

Pick up flowers/floral arrangements

Pick up balloon bouquets

Pick up cake

Greet guests upon arrival

Stick to the schedule of activities

Try to relax and have fun too!

Day After Baby Shower

Upload digital photos to printing site or album site

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